Dr. Cleo
Dental Ambassador
Dental
Your AI Front Desk, Treatment Coordinator & Recall Specialist
"No-shows and insurance verification eating into your practice revenue?"
AI employees built for dental practices. Handle appointment scheduling, treatment plan follow-ups, insurance verification, and patient recall campaigns. Keep chairs filled, reduce no-shows, and ensure every patient gets timely care.
A Day in the Life of Dr. Cleo
Your AI Front Desk Coordinator
- New patient calls to inquire about cosmetic services at 3 PM
- Dr. Cleo answers, describes available treatments and pricing tiers
- Collects patient info and insurance details for pre-verification
- Books a consultation and sends intake forms via email
- Notifies the office manager with patient profile and treatment interest
Latest Dental articles · newest first
One dental problem at a time — what changes when an AI agent handles it.
Challenges We Solve
- !Filling appointment slots and reducing no-shows
- !Following up on treatment plans that patients delay
- !Verifying insurance coverage before procedures
- !Re-engaging patients overdue for cleanings and check-ups
AI-Powered Features
- Automated appointment scheduling with smart reminders
- Treatment plan follow-up sequences via SMS and email
- Insurance eligibility verification and claims coordination
- Recall campaign automation for overdue patients
- New patient intake form collection and onboarding
- Post-procedure care instructions via SMS
- Patient birthday and milestone greetings
- Review solicitation after appointments
Workflows & Automations
Real automation workflows — your agents operate the tools your dental business already uses, right in the browser.
Patient Scheduling & Reminders
AI handles appointment requests, finds open slots, confirms bookings, and sends reminders 48hr, 24hr, and 2hr before. Manages cancellations and fills gaps automatically.
Insurance Verification
Automatically verifies patient insurance eligibility, checks coverage for planned procedures, and flags authorization requirements before the visit.
Recall Campaigns
Identifies patients overdue for cleanings, sends personalized recall messages via SMS and email, and schedules appointments when they respond.
Annual Impact for Dental
Based on 24 workflows mapped across 5 departments
Department-by-Department Assessment
Every workflow mapped with friction score, time investment, and savings potential
| Workflow | Friction | Hrs/Wk | Annual Cost | Savings | Annual Savings |
|---|---|---|---|---|---|
Appointment Scheduling & Management The front desk juggles phone calls, online requests, and walk-in scheduling simultaneously. Appointm... | 7 | 15h | $27,300 | 60% | $16,380 |
No-Show Prevention & Fill Management No-shows cost the practice $200-$400 per empty chair per hour. Confirmation calls eat up front desk ... | 8 | 8h | $14,560 | 65% | $9,464 |
Insurance Verification & Eligibility Insurance verification is a daily grind of calling insurance companies, waiting on hold, and documen... | 7 | 8h | $16,640 | 60% | $9,984 |
Recall & Hygiene Re-Scheduling Patients due for cleanings are identified by running reports in the practice management software, bu... | 6 | 6h | $10,920 | 55% | $6,006 |
Multi-Provider Schedule Coordination With multiple providers working different schedules, coordination is a daily puzzle. Doctor A needs ... | 6 | 5h | $10,400 | 50% | $5,200 |
| Department Total | 42h | $79,820 | $47,034 |
Investment & Return
Conservative estimates based on your 24 mapped workflows
Conservative
Automate highest-ROI workflows first
Recommended
Full department coverage across your business
Full Deployment
Every workflow automated with dedicated agents
Supported Roles
“No-shows dropped 45% and our recall rate is the best it has ever been. The AI keeps every patient on track.”
Talk to an AI About Your Dental Business
Call Ava, our AI voice agent, and hear exactly how AgentWorks can transform your dental workflows. Available 24/7.
(727) 239-4646Your Dental AI Expert Is Free
No cost to get started. Pick your industry and sign up — your AI Ambassador will have you creating agents and workflows in minutes.