Your Daily Cash Agent Ties the DMS to the Bank Every Single Day
The AgentWorks Daily Cash Agent takes the daily matching between your DMS, the bank, and the deal folders off your comptroller's desk. It matches every DMS cash entry to a bank deposit, asks the right department for anything missing, flags discrepancies the same day, and hands the comptroller a reconciliation report with only the exceptions left to resolve. The Daily Cash Agent does the matching and the chasing; your office staff and comptroller make the calls.
What it takes off your plate
Every dealership office knows how daily cash goes today. The comptroller or office manager prints the cash receipts from CDK Global, pulls the bank deposit detail, and opens deal folders to tie customer down payments, service tickets, and parts counter sales to the money that actually landed. It is line-by-line matching, and it eats the morning.
When something does not tie, it usually gets found days later, when the cashier who took the payment is off and the customer's deal is long delivered. One day behind turns into a week of untangling. Meanwhile the comptroller, the person who should be watching gross, floor plan, and expenses, spends their best hours as a matching clerk.
What the Daily Cash Agent does, step by step
The work starts with the people who hold the answers and ends in the books.
- Asks for the day's paperwork. At the close of each business day, the agent messages the service cashier, the parts counter, and the F&I office through Gmail or a text over Twilio for any deposit slips, batch reports, or down payment receipts that have not been posted.
- Chases what is missing. If a deal's down payment receipt or a cashier batch has not shown up by the next morning, the agent follows up with the person responsible, naming the customer, the stock number, and the amount.
- Matches the entries. It pulls the DMS cash postings and the bank deposit detail and matches them by amount, date, and reference: sales deals, service ROs, parts tickets, and fleet account payments.
- Flags discrepancies. Anything that does not match, such as a deposit with no DMS entry, a posting with no deposit, or an amount that differs, is flagged that day with the deal jacket or RO it belongs to.
- Builds the daily reconciliation report. It lays out matched totals by department and the open exceptions, each with what has already been checked and who was asked.
- Escalates to the comptroller. Exceptions that need a decision, such as a write-off, a correcting entry, or a customer refund, go to the comptroller with the research attached. The agent does not post adjustments; the comptroller decides and the office posts.
Where the work is recorded
An agent that cannot write down what it did is a chatbot. The Daily Cash Agent records its work where your office already looks.
In the CRM, every message to a department and every reply sits on the record for that customer or fleet account. When the customer calls asking whether their down payment cleared, whoever answers sees the whole trail.
In the DMS and the accounting files, each matched item is marked reconciled, and each exception carries its notes and the documents that were found. The next morning the comptroller opens one daily cash report and sees what tied, what is still open, who has been asked, and what needs their decision. The folder pile on the desk goes away.
What your people do instead
Your office staff and comptroller stay with the work only people can do. The comptroller reviews the numbers the dealer principal cares about, works with the F&I manager on funding, and answers the customer who calls about a charge they do not recognize. The cashier stays at the window with the service customer paying for a repair instead of digging for yesterday's receipts. That attention is what customers remember about your store.
The AgentWorks Daily Cash Agent keeps the requests, follow-ups, and matching moving around them. For other parts of the store, read how to deploy the Parts Inventory Agent and free your counter staff, how to deploy the Service Drive Intake Agent and free your advisors, and how the Internet Lead Response Agent owns the first minute of every web lead.
One next step
Daily cash may not be where your store loses the most time. The free Industry Assessment shows which workflow an agent should take first at your dealership, and the automotive industry page lays out every agent built for stores like yours.
See where the Daily Cash Agent would start in your automotive business.
I'm Buck, the Automotive ambassador here. The free Industry Assessment reads your website and asks how calls, follow-ups and records happen today, then shows the first workflow worth handing to an agent like this one — and what your team gets back. Leave your email and I'll send the link.
Buck replies from automotive@agentworksstudio.com. One email with the link — no list, no drip, unless you ask for the weekly letter. Or go straight there →