Your Candidate Sourcing Agent Runs the Search While You Take Calls
What it takes off your plate
The AgentWorks Candidate Sourcing Agent takes the search and the first-touch outreach off your recruiters. It finds candidates who match the req, writes to them about their own work, and runs the follow-up, so the recruiter's day goes to conversations with people who replied.
You know the afternoon. A recruiter opens a hard-to-fill req, starts clicking profiles, copies a template, changes the first name and hits send. Then again. By the end of the day they've sent a stack of messages that read as templated to the candidate as they felt to write. The passive candidates who would be perfect for the role ignore them, because they look like every other message in the inbox. The recruiter goes home tired, having spent the day on keystrokes instead of calls.
That's sourcing fatigue, and it costs twice: the recruiter's energy, and the req that stays open while a competitor reaches the candidate first.
What the Candidate Sourcing Agent does, step by step
The Candidate Sourcing Agent starts with the outreach, the part that burns your team out, and handles the searching and record-keeping around it.
- It writes to the candidate. For each candidate it finds, the agent drafts outreach that references the candidate's specific skills and career milestones, and why this req fits them. Outreach goes out on the channels you use.
- It follows up. If the candidate doesn't reply, the agent sends the next message in the sequence, each one saying something new, and stops the moment the candidate responds or asks not to be contacted.
- It hands off the reply. When a candidate answers with interest, the agent passes the conversation to the recruiter who owns the req, with the candidate's profile and the thread attached, so the recruiter can call.
- It searches. Behind the outreach, the agent scans LinkedIn, job boards such as Indeed, and GitHub for candidates who match the role requirements on the req.
- It checks your own database first. The agent looks in your applicant tracking system for people who already know your firm before reaching out cold.
- It tracks responses. The agent records each candidate's status in the pipeline: contacted, replied, interested, not now.
It works in the tools you already run: LinkedIn, Indeed, Bullhorn and Gmail.
Where the work is recorded
An agent that sends outreach nobody can see just creates duplicate messages. The Candidate Sourcing Agent writes each step where your team already looks.
On the candidate's record in the CRM, the recruiter sees every message sent, every reply and the reason the agent picked that candidate for the req. In Bullhorn, new candidates are added with their source and linked to the req, and existing records are updated instead of duplicated. On the req itself, the recruiter sees how many people were contacted and who replied.
So the next morning, a recruiter opens the req and sees a short list of candidates who answered overnight, each with the full thread and the profile. They pick up the phone and continue from exactly where the agent left off. Nobody gets a second cold message from a different recruiter, because the history is on the record.
What your people do instead
Your recruiters stay with the people: the candidates who replied and the client companies they're recruiting for.
- Recruiters have real conversations. Their day goes to calls with candidates who said yes, finding out what would make them move and whether the role truly fits.
- Client intake gets attention. With the search running, a recruiter can spend time with the hiring manager getting the req right before sourcing starts.
- Candidates get a better first touch. A message that talks about their actual work is a better start to the relationship than a template.
- Placements get closer. Time that went to clicking profiles goes to prepping candidates, presenting them and managing offers.
When candidates say yes, the next step is getting them in front of the client. Scheduling candidates faster for placements and managing interview calendars to fill roles cover that stage.
One next step
If sourcing is wearing your team down, find out whether it's the right workflow to hand off first. The free Recruiting Industry Assessment looks at how your desk works and shows which workflow an agent should take first.
To see how the AgentWorks Candidate Sourcing Agent fits with the other agents built for staffing agencies and recruiting firms, visit the recruiting industry page.
See where the Candidate Sourcing Agent would start in your recruiting business.
I'm Paige, the Recruiting ambassador here. The free Industry Assessment reads your website and asks how calls, follow-ups and records happen today, then shows the first workflow worth handing to an agent like this one — and what your team gets back. Leave your email and I'll send the link.
Paige replies from recruiting@agentworksstudio.com. One email with the link — no list, no drip, unless you ask for the weekly letter. Or go straight there →