Your EPA Lead Paint Disclosure Agent Gets Every Disclosure Signed
What it takes off your plate
The AgentWorks EPA Lead Paint Disclosure Agent makes sure every tenant moving into older housing receives the federal lead paint disclosure and the EPA pamphlet, and signs for them, before the lease is signed. It prepares the package, sends it, chases the signatures, and files the records for the three years they must be kept. Your leasing agent and property manager stop carrying a compliance step in their heads during the busiest part of a move-in.
Here is how it works at many management companies today. The disclosure form and the pamphlet live in a folder, and whoever prepares the lease is supposed to remember to include them. On a slow week, they do. On a week with several move-ins, a renewal rush and a vacancy to fill, one gets missed or signed after the lease instead of before it. Records end up in a mix of paper files and email attachments, and when an owner, an auditor or an attorney asks for a disclosure from a few years back, someone spends an afternoon looking.
A single missed disclosure can create serious liability exposure for the owner and the management company. The cost of the current process is that nobody can say with confidence that every lease was handled correctly.
What the EPA Lead Paint Disclosure Agent does, step by step
The EPA Lead Paint Disclosure Agent starts with the communication, because the disclosure only counts if the tenant receives it and acknowledges it in time.
- Asks the owner for what they know. For each covered property, it asks the owner for any records or reports they have on lead-based paint or hazards, and follows up until the file is complete.
- Sends the package to the tenant. As soon as a lease is being prepared for a covered unit, it emails the tenant the disclosure form, the EPA pamphlet and any owner records, with a plain note explaining what they are and why they matter.
- Answers and chases. It answers tenant questions from the approved material, routes anything else to the property manager, and follows up by text and email until every adult on the lease has signed through DocuSign.
- Holds the lease. It tells the leasing agent the lease is not ready to send until the disclosure is signed, and confirms when it is.
- Identifies covered properties. It flags which properties and units in AppFolio or Buildium fall under the disclosure rule, based on the construction information the owner provides.
- Generates the package. For each lease signing, including renewals where your policy requires it, it builds the disclosure package for that unit with the property's details and the owner's records.
- Archives the records. It files each signed disclosure with the lease and keeps it for at least three years, and flags any record before it could be removed early.
Where the work is recorded
Every message the EPA Lead Paint Disclosure Agent sends and every signature it collects is logged on the tenant's record in your property management software, next to the lease. The signed disclosure is filed with that lease, not in a separate drawer, and the owner's lead records are attached to the property.
What the property manager sees the next morning is each lease in progress with its disclosure status (sent, signed or waiting), covered units with owner records missing, and a clear confirmation for every lease signed yesterday. When an owner or attorney asks for a disclosure, anyone in the office pulls it from the tenant's record.
What your people do instead
Your leasing agent stays with the prospect in front of them. They walk the new tenant through the unit, answer questions about the lease, and hand over the keys without worrying that a form was missed.
Your property manager spends time on the owner relationship and the property, not on auditing lease files. The EPA Lead Paint Disclosure Agent keeps the disclosures, signatures and records moving; the people make move-in feel welcoming and keep tenants and owners confident.
Once tenants are in, the work turns to service; see how teams are handling maintenance requests from tenants and triaging work orders for properties.
One next step
If disclosures depend on someone remembering the folder, start there. The free Industry Assessment shows which workflow an AgentWorks agent should take first in your portfolio, and the property management industry page lays out the agents built for leasing, compliance and maintenance.
See where the EPA Lead Paint Disclosure Agent would start in your property management business.
I'm Chase, the Property Management ambassador here. The free Industry Assessment reads your website and asks how calls, follow-ups and records happen today, then shows the first workflow worth handing to an agent like this one — and what your team gets back. Leave your email and I'll send the link.
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