Faculty Development Coordination Agent Runs PD While Faculty Teach
The AgentWorks Faculty Development Coordination Agent takes the scheduling, reminders, attendance records and evaluation summaries off your faculty development lead, the assistant dean or instructional coach who carries professional development on top of a full job today. Teachers keep teaching, and the person who leads their growth gets to spend time coaching them instead of chasing sign-in sheets.
What it takes off your plate
Here is how faculty development usually runs. The coordinator emails the department chairs to find a workshop date that does not collide with advising week or midterms. Sign-in sheets go around the room and get typed into a spreadsheet later, if they get typed in at all. Professional development hours are self-reported on a form, and nobody checks the form against who actually attended.
Teaching evaluations come back every term and sit in a folder. Everyone agrees they matter, and almost no one has time to read them across a department and see what repeats. The peer review program starts strong each year, then stalls, because matching reviewers to teachers and finding a class period both can make means dozens of emails that one person has to send.
The result is a coordinator buried in logistics, and faculty development that feels like compliance rather than growth.
What the Faculty Development Coordination Agent does, step by step
The work starts with the messages that keep faculty informed.
- Finds the workshop date. The Faculty Development Coordination Agent reads the teaching schedules and department calendars in Google Workspace, proposes times that avoid class blocks and known busy weeks, and asks the coordinator to pick one.
- Sends the invitation and handles replies. It emails every faculty member invited, answers routine questions about location, materials and whether the session counts toward required hours, and records who registered.
- Reminds attendees. It sends a reminder the day before and a short one the morning of, and offers a later session to anyone who says they cannot make it.
- Takes attendance. It sends a check-in link through Google Forms at the start of the session, matches each check-in against the registration list and credits the professional development hours only to people who attended.
- Collects and summarizes evaluations. After each term it gathers teaching evaluation results, groups the comments by theme for each department, and writes a short summary for the chair showing what repeats and what changed.
- Matches and schedules peer reviews. It pairs each teacher with a reviewer from the list the chair approved, finds a class period both are free, sends both of them the invitation and the observation form, and follows up until the completed review is submitted.
- Flags who is behind. It notes any faculty member short of their required hours and sends them the upcoming sessions that would close the gap.
Where the work is recorded
Every invitation, reminder and reply lands on the faculty member's record in the CRM your office already uses: sessions registered for, sessions attended, peer reviews scheduled and completed, and each question they asked. Anyone picking up the thread sees the history and continues where the agent left off.
The professional development record itself lives where your staff already look. Verified hours sit in a shared sheet by name and session, ready for licensure renewals or accreditation reports. Evaluation summaries are filed by department. Peer reviews sit on the calendar and the completed forms in the right folder.
The next morning, the coordinator sees who attended yesterday's workshop, who is behind on hours, which peer reviews are due this week and which chair has a new evaluation summary to read. The Faculty Development Coordination Agent has already sent the follow-ups those items call for.
What your people do instead
Your faculty development lead sits in on a new teacher's class and talks through it afterward. The department chair reads a clear evaluation summary and has a real conversation with a teacher about one pattern, not a pile of comments. The instructional coach plans the next workshop around what the evaluations actually said.
Teachers stay with their students. They register for a session by replying to one email and never fill out an hours form again. That is the human work in faculty development: observation, feedback, mentoring and trust between colleagues. The AgentWorks Faculty Development Coordination Agent keeps the calendars, reminders and records moving around it.
The same approach runs through the rest of the school year. See how an agent collects every class roster while faculty teach and how another frees advisors to advise.
One next step
If faculty development is running on spreadsheets and goodwill at your school, take the free Industry Assessment. It shows which workflow an agent should take first. You can also see how agents support educators on the education industry page.
See where the Faculty Development Coordination Agent would start in your education business.
I'm Olivia, the Education ambassador here. The free Industry Assessment reads your website and asks how calls, follow-ups and records happen today, then shows the first workflow worth handing to an agent like this one — and what your team gets back. Leave your email and I'll send the link.
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